Fire Policy

 

1.1 Ashbourne attaches the upmost importance to Fire safety matters at the college and has formulated a Fire Safety Policy to be compliant with it’s commitment and legal obligations.  It’s policy and procedures are designed to safeguard all Ashbourne community, including visitors, and any other person who may be affected by the conduct of the college’s business, from death or injury in the event of a fire or associated explosion under the ‘Regulatory Reform (Fire Safety) Order 2005 and other appropriate regulations.

1.2 This includes the provision of a safe work place, where fire safety risks are minimised, and are subject to annual and independent verification.  Due to its importance, this Fire Safety Policy is inextricably linked to our Health and Safety Policy. At our Annual Health and Safety meeting,  we will review our current Health and Safety, Intruder, Fire, Lockdown Policy, and Evacuation Procedures.

1.3 The Colleges’ priority is to minimise the risk to life and to reduce injury.   The fire safety policy, procedures and risk assessments at the college are designed to help our community to respond calmly and effectively in the event of a fire, in any one of the College buildings. As detailed in the policy, Ashbourne College is committed to fire prevention. This policy applies throughout all of the College’s three premises.

1.4 The Health and Safety Officer, Lee Kirby, with the help of the deputies, will keep staff informed of any changes that are made to the fire safety procedures.

1.5 All visitors to the premises are not left alone unless they are briefed or aware of, and familiar with, the fire safety procedures.

 

2.0 The Aim of the Fire Safety Policy is to:

 

2.0.1 Provide a safe working environment and working practices for our employees and students in our care.

2.0.2 Ensure that activities are conducted on safe premises.

2.0.3 Identify fire hazards and assess, reduce and control risks.

2.0.4 Provide appropriate information, training and resources to enable our  employees to carry out their duties in a manner which prevents harm to themselves or others.

2.0.5 Encourage employee involvement and personal commitment to achieving the fire safety objective of the policy.

2.0.6 Investigate all fire related incidents at work and implement appropriate remedial action with the aim of preventing recurrence.

2.0.7 Record and analyse fire safety incidents.

2.0.8 Monitor the performance and effectiveness of the policy through regular programmes of relevant audits and review.

2.0.9 Set targets devised to deliver further fire safety improvements.

2.0.10 Ensure activities and procedures are conducted in accordance with all legal obligations.

2.0.11 Manage fire risks in such a way as to prevent injury or ill health to employees, visitors, contractors and others who may be affected by the activities of the organisation.

2.0.12 Ensure, so far as is reasonably practicable, that the risk from fire is managed in compliance with the Regulatory Reform (Fire Safety) Order 2005, and other appropriate regulations.

2.0.13 Day- to-day implementation is delegated through various levels from Senior Management to local managers and individual employees.

 

2.1 In relation to Evacuation procedures, please see the Evacuation Procedure Policy

 

3.0 Aims and Objectives:

3.0.1 To safeguard all personnel, including visitors, from death or injury in the event of a fire or associated explosion.

3.0.2 To ensure effective liaison with the local Fire Authority where appropriate.

3.0.3 To undertake suitable and sufficient fire risk assessments of all premises and activities within the premises.

3.0.4 To identify and implement reasonably practicable measures to control risks from fire.

3.0.5 To conduct regular fire evacuation drills and testing of emergency equipment.

3.0.6 To conduct regular fire safety inspections.

3.0.7 To ensure compliance with all relevant legislation.

3.0.8 To reduce the incidence of fire.

3.0.9 To minimise the potential of fire to occur and so disrupt the work of the college and cause damage to property and the environment.

3.0.10 To provide all appropriate means of escape in case of fire.

3.0.11 To ensure that all means of escape are properly maintained, kept free from obstruction and available for safe and effective use at all times that the premises are occupied.

3.0.12 To provide the means of escape with adequate emergency lighting and maintain this in efficient working order.

3.0.13 To provide and maintain in working order the alarm system or other means of giving warning in case of fire.

3.0.14 To provide and maintain in working order all fire fighting appliances and devices.

3.0.15 To provide appropriate instructions and training, where appropriate, for all persons, including contractors, on the actions to be taken in the event of fire.

3.0.16 To ensure that measures, which are commensurate with risks and the significance of consequential losses, are taken to protect building, installations and equipment from fire.

 

4.0 Specific responsibilities:

 

4.1 The Principal, Mike Kirby, ensures that the appropriate policies, procedures and audit protocols are in place and reviewed. This responsibility is delegated to the Health and Safety Officer, Lee Kirby. The Health and Safety Officer and Deputy Health and Safety Officers ensure that these policies and procedures are implemented and adhered to on a sustainable basis in their areas of strategic responsibility. The Deputy Health and Safety Officers are split into two teams, Facilities and Administrators. The facilities subdivision consists of Fabio Carpene and Jerome Carasco. The Administrator subdivision consists of Hien Nguyen and Georgina Pritchard.  The following responsibilities are divided accordingly:

 

4.2 The Facilities subdivision are responsible for the following:

4.2.1 Carrying out the fire risk assessments.

4.2.2 Ensure that suitable and sufficient fire risk assessments are carried out on all premises and activities within the college.

4.2.3 Ensure that action plans, fire precautions and evacuation procedures, resulting from fire risk assessments, are implemented and control measures for controlling the risk from fire are maintained.

4.2.4 Inspections carried out on control measures to their continued effectiveness.

4.2.5 That employees, visitors, contractors and others ensure they comply with the arrangements made to control risk from fire hazards.

4.2.6 Ensure that employees, visitors, contractractor comply with the arrangements made and pupils recognise that the College does not expect them to fight fire:

 

  1. Fire fighting equipment such as extinguishers and blankets and the necessary training are provided only for aiding in the escape from the premises on fire. In extreme circumstances, those members of staff trained in fire extinguisher use and with delegated fire safety responsibilities may choose to tackle small fires to save life or property. All others must act in accordance with the posted fire safety procedures and evacuate the premises immediately.

 

4.2.7 Ensure that the fire extinguishers on Ashbourne’s premises are serviced every year in February by an external company, Euro Fire Safety. Certificates are stored securely on Ashbourne’s file server and available upon request.

4.2.8 Ensure that the fire alarm system and detection is checked on a 6 monthly basis by Force Fire and certificates are stored securely on Ashbourne’s Filemaker database system and available upon request.

4.2.9 Ensure that the emergency lights are checked once a month for a 1 hour test and every 6 months for a 3 hour test. These tests are logged on a Filemaker Pro database system.

4.2.10 Ensure that the fire escape routes, fire extinguishers, fire panel and emergency lights are checked on a daily basis. All checks are recorded on the Filemaker Pro database.

 

4.3 The Administrators are responsible for the following:

4.3.1 Ensure that the fire marshal certificates have not expired and the certificates are kept up to date.

4.3.2 Implementing a fire marshal system is in place at the reception of all 3 premises.

4.3.3 Ensure the fire alarm system is tested weekly (Friday at 8.30am and 10.30am) at Old Court Place, weekly (Monday at 10.00am) at Young Street and weekly (Friday 8:00am) at Kensington Court to verify the system is operational. This is recorded in fire log books which are stored in Kensington Court by the Facilities Team.

 

Authorised by The Principal
Date July  2018
Effective date of the policy September 2018
Circulation Teaching staff / all staff / parents / Students on request
Review date September 2019