Overnight Supervision Arrangements Policy

1. Purpose of Policy

This policy outlines how Ashbourne will apply overnight supervision arrangements.

2. Overnight Supervision arrangements

Overnight supervision arrangements will only be applied as a last resort once all other options have been exhausted.

Candidates timetabled for three or more examinations on the same day with a total duration of more than five and a half hours for GCSE or A-Level examinations, inclusive of approved extra time allowances and/or rest breaks may, at the centre’s discretion, be allowed to take one of these examinations the next morning (including weekends). Candidates will not be allowed to sit one of these examinations on an earlier day than that scheduled on the timetable.

The supervision of a candidate on journeys to and from the centre and overnight may be undertaken by the candidate’s parent/carer or centre staff. The centre must determine a method of supervision which ensures the candidates well-being.

The overnight supervision arrangements will ensure that the candidate does not have advance warning of the content of the examination which has been deferred to the following morning. This means that the candidate must not meet or communicate with anyone who may have knowledge of the content. This includes any form of electronic communication/storage device, e.g. telephone (both landline and mobile), e-mail, Internet and social media. It even extends to television and radio, which could report key details of the day’s examinations.

3. Responsibilities

Head of Centre

  • Must be satisfied that the arrangements maintain the integrity and security of the examination
  • Must inform the relevant awarding body immediately of any known or suspected contravention of the arrangements for overnight supervision of a candidate
  • Accepts full responsibility for the security of the examination throughout
  • After an agreement has been made with the candidate and supervisor, the head of centre must complete a timetable variation and confidentiality declaration for overnight supervision form.

Exams officer

  • Must appoint an invigilator or member of centre staff to supervise the candidate at all times while s/he is on the premises taking examinations
  • Must inform the parties involved that any infringement of the conditions governing overnight supervision arrangements may lead to the awarding body being unable to accept the script and/or the application of sanctions/penalties, as detailed in the JCQ publication Suspected Malpractice in Examinations and Assessments: Policies and Procedures
  • Must keep all forms available in the centre for inspection until the deadline for reviews of marking has passed or until any appeal, malpractice or other results enquiry has been completed, whichever is later. Forms may be stored electronically or in hard copy paper format and must not be sent to an awarding body unless specifically requested. 

Invigilator

  • Must ensure that the candidate is under centre supervision from 30 minutes after the awarding body’s published starting time for the delayed examination
  • Must ensure there is no contact with other candidates.

Parents/staff covering overnight supervision

  • Must ensure that the candidate has no contact with anyone who may have knowledge of the content of the examination. This includes any form of form electronic communication/storage device, e.g. telephone (both landline and mobile), e-mail, Internet and social media. It even extends to television and radio, which could report key details of the day’s examinations.
  • Must sign a declaration agreeing to supervise the candidate at all times and prevent contact via any means listed above.

This Policy should be read in conjunction with the Examination Policy.

Authorised by The Principal
Date September 2020
Effective date of the policy September 2020
Circulation Teaching staff / all staff / parents / students on request
Review date September 2021