First Aid Policy

1. Authority and circulation

1.1          This policy has been authorised by the Director of Ashbourne Independent School Limited (the College).  It is available to parents and students and to all members of College Staff.

1.2          The arrangements within this policy (for example the number of First Aiders, Appointed Persons and first aid boxes and contents of first aid boxes) are based on the results of a suitable and sufficient risk assessment carried out by the College with regard to all staff, students and visitors.

1.3          This policy complies with paragraph 3(6) of the schedule to the Education (Independent School Standards) (England) Regulations 2003 (SI 2003/1910), the Health and Safety at Work etc Act 1974 and subsequent regulations and guidance including the Health and Safety (First Aid) Regulations 1981 (SI 1981/917) and the First aid at work: Health and Safety (First Aid) Regulations 1981 approved code of practice and guidance.

2. Definitions and Terminology

2.1          First Aid means the treatment of minor injuries which do not need treatment by a medical practitioner or nurse as well as treatment of more serious injuries prior to assistance from a medical practitioner or nurse for the purpose of preserving life and minimising the consequences of injury or illness.  For the avoidance of doubt, First Aid does not include giving any tablets or medicines, the only exception being giving aspirin in accordance with accepted first aid practice to treat a suspected heart attack.

2.2          First Aiders are members of staff who have completed a Health and Safety Executive (HSE) approved First Aid course and hold a valid certificate of competence in First Aid at Work (FAW) or Emergency First Aid at Work (EFAW).

2.3          First Aid Guidance is the First aid at work: Health and Safety (First Aid) Regulations 1981: approved code of practice and guidance (Health and Safety Executive, 2nd edition, 2009).

2.4          Appointed Persons are members of staff who are not qualified First Aiders who are responsible for looking after the first aid equipment and facilities and calling the emergency services if required.  Appointed persons should not administer first aid.

2.5          Staff means any person employed by the College, volunteers at the College and self employed people working on the premises.

2.6          The Health and Safety Officer is Lee Kirby, who can be contacted on 07951 510 224.

3. Aims of this policy

3.1          To ensure that the College has adequate, safe and effective First Aid provision in order for every student, member of staff and visitor to be well looked after in the event of any illness, accident or injury, no matter how major or minor.

3.2          To ensure that all staff and students are aware of the procedures in the event of any illness, accident or injury.

3.3          Nothing in this policy should affect the ability of any person to contact the emergency services in the event of a medical emergency.  For the avoidance of doubt, Staff should dial 999 for the emergency services in the event of a medical emergency before implementing the terms of this Policy whilst making clear arrangements for liaison with ambulance services on the College site.

4. Who is responsible?

4.1          The director of Ashbourne Independent School Limited, as the employer, has overall responsibility for ensuring that the College has adequate and appropriate First Aid equipment, facilities and First-Aid personnel and for ensuring that the correct First Aid procedures are followed.

4.2          The Principal delegates to the Health and Safety Officer (Fabio Carpene)  the day to day responsibility for ensuring that there are adequate and appropriate First Aid equipment, facilities and appropriately qualified First Aid personnel available to the College.  The First Aid officer will carry out an annual First Aid risk assessment and review the College’s First Aid needs to ensure that the College’s First Aid provision is adequate.

4.3          The First Aid officer is responsible for ensuring that all staff and students (including those with reading and language difficulties) are aware of, and have access to, this policy.

4.4          The First Aid officer delegates to the Head of Administration (Hien Nguyen) responsibility for collating medical consent forms and important medical information for each student and ensuring the forms and information are accessible to staff as necessary.

4.5          The First Aid officer is responsible for ensuring that staff have the appropriate and necessary First Aid training as required and that they have sufficient understanding, confidence and expertise in relation to First Aid.

4.6          First Aiders: The Principal is responsible for ensuring that the College has the minimum number of First Aid personnel (First Aiders and/or Appointed Persons). For more information please see

The following staff have completed a HSE approved First Aid course and hold a valid certificate of competence in First Aid at Work (FAW) or Emergency First Aid at Work (EFAW):

Ruchi Agarwal                       Seema Ali                               Benvinda Alves
Zahra Behrang                      Cristiana Bottigelia                 Arabella Bridge
Rupert Browett                      Emily Browne                         Chris Todd
Joana Budden                       Huong Bui                              Ngan Bui
Frances Burns                       Frances Bushe                      Stephen Burton
Blaize Campbell                    Jerome Caraso                      Brendan Casey
George Chalzedos                Nicholas Cheeseman            John Curran
Rupinder Dhillon                   Jerry Evans                            Jennifer Fee
Becky Felton                         Louise Forster                        Peter Franklyn
Dennis Fulcher                      Zhen (Jane) Gregory             Anisha Joahill
Lee Kirby                               Mike Kirby                             Alberto Lado-Rey
Caterina Lewis                      Sahib Marwaha                     David Mullen
Chella Nathan                       Hien Nguyen                          Virash Patel
Micheal Peat                         Katie Pettitt                            Paige Phills
Sean Pillai                             Harry Poole                           Georgina Prichard
Lawrence Quigley                 Barry Rhule                           Juliana Rozensztajn
Eleanor (Elle) Ryan              Wesley Rykalski                     Madeeha Saad
Fadwa Sabbagh                    Abdul Sami                            Amjad Shah
Imran Shah                           Arianwen Shoring                  Sangthian Sritraipop
Peter Stanton                       Will Stockland                        Piers Tattersall
Dina Taylor                           Sarah Thompson                   Ben Tso
Sakae Ueno                         Lauren Vanderhurst               Michael Wilkinson
James Wykes                      Sean Yip                                 Amy Youngman
Mark Youngman                  Nora Zegrir

The main duties of First Aiders are to give immediate First Aid to students, staff or visitors when needed and to ensure that an ambulance or other professional medical help is called when necessary. First Aiders are to ensure that their First Aid certificates are kept up to date through liaison with the Principal.

The First Aiders will undergo update training at least every three years.

4.7          All staff should read and be aware of this Policy, know who to contact in the event of any illness, accident or injury and ensure this Policy is followed in relation to the administration of First Aid.  All staff will use their best endeavours, at all times, to secure the welfare of the students.

4.8          Anyone on College premises: Anyone on the College premises is expected to take reasonable care for their own and others’ safety.

5. First aid boxes

5.1          First aid boxes are marked with a white cross on a green background and are stocked in accordance with the suggested guidelines in paragraph 36 of the First Aid Guidance.  For more information please see

5.2          First aid boxes are located on every floor at Ashbourne and at these positions around the college site and are as near to hand washing facilities as is practicable:

·      Reception (All sites);

·      At all 3 Science labs;

·      Art room;

·     Young Street staff room;

·      Opposite OCP Common Room;

·      Opposite the Director of Studies’ office.

·      3 Medical Rooms

If first aid boxes are used, they should be taken to the First Aid officer who will ensure that the first aid box is properly re-stocked.

All requirements for the first aid kits are supplied by the First Aid officer and are regularly stocked at request of individual departments.

5.3          College minibuses: The College may from time to time hire transport.  In such circumstances, the member of staff in charge is responsible for ensuring that there is adequate first aid provision (which may require the member of staff to contact a first aider).  The First Aid box should be stocked in accordance with part 2 of schedule 7 of the Road Vehicles (Construction and Use) Regulations 1986 (SI 1986/1078) which is set out in Appendix 1.

5.4          Off-site activities: First aid boxes for any off-site activities are kept in the Old Court Place reception.


Information on students

6.1          The Designated Safeguarding Lead (Frances Burns) will be responsible for reviewing students’ confidential medical records and providing essential medical information regarding allergies, recent accidents or illnesses, or other medical conditions which may affect a student’s functioning at the College to the Principal, class teachers and First Aiders on a “need to know” basis.  This information should be kept confidential but may be disclosed to the relevant professionals if it is necessary to safeguard or promote the welfare of a student or other members of the College community.

7. Procedures for students with medical conditions such as asthma, epilepsy, diabetes etc

7.1          The information held by the Head of Administration will include a record of students who need to have access to asthma inhalers, epipens, injections or similar and this information should be circulated to teachers and First Aiders. Individual students usually have responsibility for keeping such equipment with them.  In other cases, the equipment will be kept, suitably labelled, by the reception team.

8. Procedure in the event of illness

8.1          Illness:  If a student is unwell during lessons then they should report to the reception team of that building, who will assess the situation and decide on the next course of action. If necessary, the receptionist may organise for the student to be taken to the medical room.

9. Procedure in the event of an accident or injury

9.1          If an accident occurs, then the member of staff in charge should be consulted. That person  will assess the situation and decide on the next course of action, which may involve calling immediately for an ambulance. Appointed Persons or First Aiders can also be called for if necessary.

9.2          In the event that the First Aider does not consider that they can adequately deal with the presenting condition by the administration of First Aid, then they should arrange for the injured person to access appropriate medical treatment without delay.

9.3          Ambulances: If an ambulance is called then the First Aider in charge should make arrangements for the ambulance to have access to the accident site.  Arrangements should be made to ensure that any student is accompanied in the ambulance if necessary, or followed to hospital, by a member of staff if it is not possible to contact the parents in time.

10. Procedure in the event of contact with blood or other bodily fluids

10.1       The First Aider should take the following precautions to avoid risk of infection:

10.1.1  cover any cuts and grazes on their own skin with a waterproof dressing;

10.1.2  wear suitable disposable gloves when dealing with blood or other bodily fluids;

10.1.3  use suitable eye protection and a disposable apron where splashing may occur;

10.1.4  use devices such as face shields, where appropriate, when giving mouth to mouth resuscitation;

10.1.5  wash hands after every procedure.

10.2       If the First Aider suspects that they or any other person may have been contaminated with blood and other bodily fluids which are not their own, the following actions should be taken without delay:

10.2.1  wash splashes off skin with soap and running water;

10.2.2  wash splashes out of eyes with tap water or an eye wash bottle;

10.2.3  wash splashes out of nose or mouth with tap water, taking care not to swallow the water;

10.2.4  record details of the contamination;

10.2.5  report the incident to the First Aid Officer and take medical advice if appropriate.

11. First aid in the physical education department

11.1       Offsite:  When students travel offsite for PE, they will be accompanied by a member of staff and will take first aid equipment. Any incident of first aid treatment must be reported and entered into the Accident book on return to College.

12. Reporting

12.1       The First Aider should complete a record of first aid provision into the Accident book.

12.2       All injuries, accidents and illnesses, however minor, must be reported to reception and they are responsible for ensuring that the accident report book is filled in correctly and that parents and HSE are kept informed as necessary.

12.3       Accident Report Book: All injuries, accidents, illnesses and dangerous occurrences on or off the College site if in connection with the College must be recorded in the accident report book; this will be kept locked in Old Court Place reception. The date, time and place of the event or illness must be noted with the personal details of those involved with a brief description of the nature of the event or illness. Records should be stored for at least 3 years or if the person injured is a minor (under 18), until they are 21.

12.4      Reporting to Parents: In the event of accident or injury parents must be informed as soon as practicable.  The member of staff in charge at the time will decide how and when this information should be communicated, in consultation with the First Aid officer if necessary.

12.5      Reporting to HSE: The College is legally required under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (SI 1995/3163) (RIDDOR) to report the following to the HSE (most easily done by calling the Incident Contact Centre (ICC) on 0845 300 99 23):

12.5.1   Accidents involving Staff

·              work related accidents resulting in death or major injury (including as a result of physical violence) must be reported immediately (major injury examples: dislocation of hip, knee or shoulder; amputation; loss of sight; fracture other than to fingers, toes or thumbs);

·              work related accidents which prevent the injured person from continuing with his/her normal work for more than three days must be reported within 10 days;

·              cases of work related diseases that a doctor notifies the College of (for example: certain poisonings; lung diseases; infections such as tuberculosis or hepatitis; occupational cancer);

·              certain dangerous occurrences (near misses – reportable examples: bursting of closed pipes; electrical short circuit causing fire; accidental release of any substance that may cause injury to health).

12.5.2   Accidents involving students or visitors

·              accidents where the person is killed or is taken from the site of the accident to hospital and where the accident arises out of or in connection with:

–       Any College activity (on or off the premises);

–       The way a College activity has been organised or managed (e.g. the supervision of a field trip);

–       Equipment, machinery or substances;

–       The design or condition of the premises.

For more information on how and what to report to the HSE, please see  It is also possible to report online via this link.

13. Monitoring

13.1      There will be an annual review of reported incidents, which is organised by the First Aid officer in order to take note of trends and areas of improvement in accidents and illnesses.  This will form part of the annual First Aid risk assessment.  The information may help identify training or other needs and be useful for investigative or insurance purposes.  In addition, the First Aid officer will undertake a review of all procedures following any major incident to check whether the procedures were sufficiently robust to deal with the major occurrence or whether improvements should be made.


Authorised by The Principal
Date June 2018
Effective date of the policy June 2018
Circulation Teaching staff / all staff / parents / Students on request
Review date September 2019