This privacy notice explains how Ashbourne Independent School collects, uses and shares your personal data, and your rights in relation to the personal data we hold. For further information, please refer to the Data Protection Policy.
We may collect the following types of personal data about you:
The purposes for which we may use personal data (including sensitive personal data) we collect during a student’s association with us include:
Ashbourne will use photographs for promotional purposes. All students and staff have are expected to assist with this. Students and staff have the right to request their photographs not be used for such purposes. The request should be made in writing or by email to Lead Compliance and Policy Officer (contact details below).
Ashbourne has always and will always treat personal data with care and respect. It has never and will never use personal data for commercial purposes other than to promote its own courses and alumni network.
We may process your personal data because it is necessary for the following reasons:
In general, we do not share information with third parties unless legally required to do so. You are given the opportunity to opt out of some of these data sharing arrangements, for example when you register with us, but you should carefully consider the possible impact of doing this. Unless an opt-out is in place, we may disclose limited personal data to a variety of recipients; for example, universities through your application, the Department of Education for annual census and the Local Authority as appropriate.
Subject to any other notices that we may provide to you, we may retain your personal data for a period of six years after your association with us has come to an end. However, some information may be retained indefinitely by us in order to maintain your academic record for archiving purposes.
Under the DPA you have the following rights:
In line with General Data Protection Regulations (2018), you may also have the following additional rights:
Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.
If you have signed the attached declaration, you have given us consent to process data. Should you wish to withdraw it, please contact our Data Protection Officer using the contact details set out below.
If you have any queries about this privacy notice or how we process your personal data, you can contact our Lead Compliance Officer.
To request access to the personal data that we hold about you, you may contact our Lead Compliance Officer by email as above or by post.
If you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner.
You can find out more about your rights under data protection legislation from the Information Commissioner’s Office website available at: www.ico.org.uk.