This policy has been developed by the Principal who is the Lead Compliance Officer (LCO). It is addressed to all students and staff, and is available on the Ashbourne College website. In drafting this policy, the College has consulted with parents, students and staff, and taken into account guidance issued by the Department for Education. This policy works in conjunction with the Acceptable Use of ICT Policy and Agreement and the Student Acceptable Use Agreement.
1.1 The policy relates to the use of technology, including:
1.2 This policy applies to all members of the Ashbourne community, including staff, students, parents and visitors, who have access to and/or are users of the College’s Information and Communications Technology (ICT) systems, whether on or off the premises. In particular, this policy addresses the (mis)use of any of the above technologies, whether on or off College premises, which affects the welfare of others or where the culture or reputation of the College are put at risk.
1.3 Ashbourne College uses Apple Mac computers. Network provider Meraki, provides the College with a comprehensive, smart, internet filtering system that offers students a safer online experience without excessive blocking. The College also works with Impero, which provides monitoring and software management in accordance with the Acceptable Use Agreement. Ashbourne staff and students all have access to an Ashbourne College Gmail account. Google alerts users to suspicious login attempts and blocks them. It also filters spam and phishing emails and scans emails for potential viruses.
2.1 Identify roles and responsibilities relating to e-safety at Ashbourne College.
2.2 Encourage students to make good use of the educational opportunities presented by access to the internet and other electronic communication.
2.3 Safeguard and promote the welfare of students by preventing cyberbullying and other forms of abuse.
2.4 Minimise the risk of harm to the assets and reputation of the College.
2.5 Help students and staff take responsibility for their own e-safety.
2.6 Ensure students and staff use technology safely and securely.
2.7 Educate members of the Ashbourne community about potential threats and harms arising from internet use.
3.1 The Principal
3.1.1 The Principal, Mike Kirby, is responsible for overseeing the safety and wellbeing of all members of the Ashbourne community, including e-safety. The Principal delegates the day-to-day management of issues relating to e-safety to the Facilities Department and the Designated Safeguarding Lead.
3.1.2 The Principal is responsible for ensuring that the Facilities Department, which manages technical e-safety monitoring and review, receives sufficient support to carry out this task including authorising the acquisition of relevant software as and when necessary. The Principal conducts weekly meetings with the Facilities Department in relation to all aspects of health and safety, including e-safety.
3.1.3 The Principal oversees the procedures that follow a serious breach of e-safety or acceptable use, or allegation of such, made against a member of the Ashbourne community. The Principal conducts weekly meetings with the Designated Safeguarding Lead relating to all aspects of safeguarding, including e-safety.
3.1.4 The Principal is responsible for ensuring that the e-Safety Policy, and relevant documents, are up to date.
3.2 Facilities Department
The Facilities Manager, Fabio Carpene, is responsible for the day-to-day maintenance of e-safety in relation to the College’s ICT systems and works closely with the Designated Safeguarding Lead to manage safeguarding concerns. The Facilities Manager is supported in this role by Jerome Carasco, Facilities Assistant. Responsibilities include:
3.2.1 Ensuring the College’s infrastructure is secure and not open to malicious attack.
3.2.2 Ensuring that adequate internet filtering is in place across the College’s ICT system.
3.2.3 Ensuring that e-safety breaches are reported to the appropriate person and assisting, where possible, with any necessary follow-up investigations.
3.2.4 Ensuring that intuitive monitoring software is up to date and fully operational throughout the College’s ICT system.
3.2.5 Producing risk assessments where required.
3.2.6 Maintaining security through use of privileges and passwords.
3.2.7 Ensuring integrity and consistency of software, including operating systems, used across the College’s devices.
3.2.8 Liaising with the Principal and other relevant parties to discuss current systems, updates and ways in which systems can be improved.
3.2.9 Liaising with the Principal to ensure this policy is up to date and properly distributed and communicated to all members of the Ashbourne Community. This includes requesting, fielding and responding to feedback.
3.3 Designated Safeguarding Lead
The Designated Safeguarding Lead (DSL), Frances Burns, is responsible for investigating all e-safety issues that may pose a safeguarding risk; e-safety issues are almost always safeguarding issues and may include serious concerns such as sexting, grooming and cyberbullying. It is the principal task of the DSL to see that all members of the Ashbourne community are properly educated to cope with the dangers that may arise from internet use.
The DSL is supported in this role by Ruchi Agarwal and Lee Kirby, who are deputy DSLs. With respect to issues of e-safety, the DSL is required to:
3.3.1 Recognise that e-safety issues most often present a safeguarding risk.
3.3.2 Liaise regularly with the Facilities Department to discuss and investigate e-safety breaches relating to safeguarding.
3.3.3 Make the Facilities Department aware of anyone who may be at risk or whose behaviour may cause risk in relation to e-safety.
3.3.4 Update the safeguarding database when necessary.
3.3.5 Contact relevant government bodies, where required.
3.3.6 Oversee schemes of work produced for year 11 personal, social, health and economic education (PSHEE) and year 12 personal tutor sessions to ensure that relevant e-safety matters are covered.
3.3.7 Keep Heads of Faculties updated on e-safety issues that must be communicated to teachers during half-termly meetings.
3.3.8 Organise timely and appropriate staff training in relation to e-safety issues, as part of the College’s safeguarding training.
3.4 Teaching and operations staff
Teaching and operations staff are responsible for ensuring that:
3.4.1 They have read, understood and signed Ashbourne’s Staff Acceptable Use of ICT Policy and Agreement. (See appendices.)
3.4.2 They report any suspected misuse or problems through the appropriate channels
3.4.3 They have read, for reference, the Student Acceptable Use Agreement. (See appendices.)
Students are responsible for ensuring that:
3.5.1 They have read, understood and signed Ashbourne’s Student Acceptable Use Agreement. (See appendices.)
3.5.2 They understand the importance of reporting abuse, misuse or access to inappropriate materials.
3.5.3 They are responsible for using the College’s ICT system, and their own devices whilst on the College premises, in a way that complies with the Student Acceptable Use Agreement.
3.6 Head of Administration
The Head of Administration, Hien Nguyen, is responsible for:
3.6.1 Ensuring all students and staff have read and signed the relevant Acceptable Use policies and agreements.
3.6.2 Organising e-safety training for relevant staff in collaboration with the DSL.
3.6.3 Organising annual e-safety review meetings between the Facilities Department, the Designated Safeguarding Lead, Heads of Faculty, the Administration Department, the Director of Studies (DOS) and the Principal.
3.6.4 Ensuring the administration team understands the procedures to follow once an e-safety incident has been reported to them.
3.7 Year 12 Personal Tutors and Year 11 (Middle School) leaders
Year 12 Personal Tutors and Year 11 (Middle School) leaders are responsible for:
3.7.1 Teaching subject matter that communicates and reinforces the importance of e-safety, with special regard for safeguarding issues; schemes of work for this content must be agreed with the DSL in advance. Year 12 students will cover these issues in personal tutor groups and year 11 in timetabled PSHEE lessons.
3.7.2 Contacting parents if they have an e-safety concern about a student that does not warrant the attention of the DOS or DSL.
3.7.3 Reporting any suspected misuse or concerns through the appropriate channels and taking proactive action where required.
3.8 The Student Council
The Student Council is responsible for:
3.8.1 Communicating e-safety concerns of students to appropriate staff.
3.8.2 Understanding the e-safety policy and procedures.
3.9 The Heads of Faculty
The Heads of Faculty are responsible for:
3.9.1 Communicating e-safety concerns of students to appropriate staff.
3.9.2 Communicating to their faculty staff, during half-termly meetings, relevant e-safety material for teaching and awareness.
3.10 Parents and guardians
Parents and guardians are responsible for:
3.10.1 Reading and understanding the e-Safety Policy and Student Acceptable Use Agreement.
3.10.2 Being vigilant and reporting any concerns they have regarding e-safety to the College.
3.10.3 Taking advantage of parents’ evenings to discuss e-safety with tutors.
4.1 e-Safety concerns
e-Safety concerns may fall under three core areas: safeguarding, discipline and cybersecurity. For example, cyberbullying and online grooming fall under safeguarding issues; abusive communications between members of the Ashbourne community fall under disciplinary issues; and external email hacking falls under cybersecurity issues. These are not mutually exclusive so concerns may fall under one or all areas in certain circumstances.
Every e-safety concern will be assessed in relation to safeguarding, discipline and cybersecurity risk. Typically, however, e-Safety concerns will be dealt with in the following way:
4.2 The Liability of the College
Unless negligent under the terms of this policy, the College accepts no responsibility to the student or parents caused by or arising out of a student’s use of mobile phones, e-mail and the internet whilst at College.
4.3 Take down policy
Should Ashbourne become aware that any resource, image or media have been uploaded which the College does not have the copyright permission to use, it will be removed as soon as practically possible.
4.4 Monitoring and review
e-Safety incidents will be logged using the FileMaker academic share database and should the issue be safeguarding related, it will be tagged appropriately with the safeguarding reference. The Principal has responsibility for the implementation and annual review of this policy, in consultation with parents, students and staff. The Principal will consider the record of e-safety incidents and new technologies and will also consider if existing security procedures are adequate.
Effective date of the policy
Teaching staff / all staff / parents / Students on request
All use of Ashbourne’s ICT systems by staff and students, both on and off the premises, is underpinned by and must be considered in conjunction with:
Most of the safeguarding issues arising from online use are relevant generally regardless of their origin. For example cyberbullying is bullying and is covered within PSHEE and Personal Tutor meetings with students. e-Safety is part of the College’s safeguarding responsibility; nevertheless there are eight areas which have particular relevance to online use:
Dissatisfaction with your body may arise from exposure to advertising in various off-line media such as television, magazines and cinema. Social media throw up new challenges; for example, it is important for students to know that ‘celebrity’ vloggers/bloggers may be paid by clothing companies to wear their products. It is also important to recognise that social media companies fund themselves through knowing your profile and arranging target advertising. Students should therefore understand privacy settings and be able to distinguish adverts from editorial.
2.0 Online relationships
Ashbourne’s safeguarding programme, with particular regard to Relationships and Sex Education (RSE), should help students communicate with and respond to others; understand the effect of teasing, bullying and other behaviours on themselves and others. Students should also be wary of making contact with others online, ensure they do not reveal personal details and never agree to meet people in person. Students will discuss grooming, through the PSHEE and Personal Tutoring programmes, and learn to recognise it, resist and how to find support. Students will also discuss ‘sexting’, peer-on-peer abuse and pornography, also with respect to the law, in PSHEE and Personal Tutoring sessions. Students must recognise and learn to resist social pressure to send or share sexts.
2.1 Sexting and the law
Taking, distributing, possessing or sharing sexually explicit photos of anyone under the age of 18 is illegal. It does not matter if the person has given consent nor does it matter if the person in possession of such images is also under 18. Neither does it matter if the image is a selfie. You could be investigated by the police and your future employment and education affected.
What to do if you encounter or receive unsolicited inappropriate images/sexts:
Please refer to Ashbourne’s Relationships and Sex Education Policy and Peer-on-Peer Abuse Policy.
3.0 Online reputation
All members of the Ashbourne community have considerable control in managing their online presence; for example:
When posting, it is vital to remember that information you share is irrecoverable and that others may re-share it, which affects your digital footprint and personal reputation.
As with grooming, bullying, including cyberbullying, is discussed in PSHEE and Personal Tutoring sessions. The College helps educate students to recognise bullying, how to resist it and what support is available to them.
There are measures you can take to counter cyberbullying:
5.0 Managing information
All members of the Ashbourne community should be aware of identity theft as a result of phishing and hacking.
5.1 Protecting your information
5.1.1 Usernames and passwords
Each current member of the Ashbourne community has a unique username and password which permits access to the College ICT system. These may only be changed with authorisation from the Facilities Department. Never reveal these details to anyone, as it is equivalent to providing an unfettered hacking opportunity.
5.1.2 Backing up data
Always have a second copy of everything you produce digitally.
You should be aware of how grooming works online in order to protect your personal information and for your own personal safety. Never reveal personal information; never agree to meet anyone you encounter online; resist pressure to do things which might compromise you in any way; be aware of support that exists to help you.
5.1.4 Hate speech
Hate speech, potentially leading to actual harm (hate crime), is where the victim, or anyone else, believes they have been attacked based on their race, religion, sex, sexual orientation, gender identity or disability, for example.
Ashbourne does many things to protect its users and system, including:
6.0 Health, wellbeing, lifestyle
6.1 Safeguarding programme
Our safeguarding programme deals with both physical and emotional wellbeing, and in particular:
6.2 Mental health issues
With specific regard to mental health issues, students will:
Internet specific issues include:
7.0 Privacy and security
7.1 Consent, permissions and cookies
7.2 Data protection
Ashbourne members should be aware of their rights and responsibilities under data protection legislation and to that effect renew their understanding of data protection legislation each year and acknowledge their understanding by signing the Privacy Notice. Ashbourne members should not hold, disclose or share personal information of any other member of the Ashbourne community unless required by law.
7.3 Safeguarding and data protection
Safeguarding issues will always come before data protection. When children are suffering from harm or are at risk, concerns must always be shared immediately with the Designated Safeguarding Lead and then the local authority and police, where appropriate.
Copyright is automatic in the UK for the following items; there is need to make an application to protect personal rights as an author:
You may sell your copyright and also decide how your work will be used. You may also register with a licensed body who will collect royalties for you and agree licenses with others. You have the right to be identified as the author and may object to any change to the work. If you are an actor you have separate performance rights.
Copyright protects against copying, distributing, renting or lending of your work or performing your work in public.
Plagiarism of any work, whether from the internet or not, may be a civil offence but will certainly lead to the disqualification of any associated work submitted by a student. Please refer to Ashbourne’s Plagiarism Policy.
Further information can be found on Ashbourne College Child Protection and Safeguarding Policy and Procedures.
Ashbourne has a duty of care to provide the highest standard of education it can and, when circumstances require, believes that an online audio-visual communication tool for learning is necessary to deliver high-quality lessons. The College takes very seriously the need to maintain the highest standards of safeguarding and risk management. Therefore, in order to conduct online audio-visual lessons all staff and students must comply with the following:
All members of the Ashbourne community will be briefed about these arrangements.