Fees Policy

Ashbourne is an independent (private) fee paying college. This policy outlines the College’s terms and conditions with respect to fees.

  1. Distinction between domestic and overseas students
  2. Tuition fees
  3. Payment timelines for UK and OS, new and returning students
  4. Term fees
  5. Withdrawal and notice
  6. Expulsion, required removal and suspension
  7. Payment and interest
  8. Fees for 2020/2021
  9. Payment methods

1. Distinction between domestic and overseas students

Students holding a British passport or whose parents are residing permanently in the United Kingdom are classified as domestic students (UK) and will be charged UK fees.

Students who do not meet these criteria are considered overseas (OS) and will be charged overseas fees.

2. Tuition fees

Compulsory fees

A-level and GCSE course fees
For the academic year 2020/2021, A-level and GCSE term fees are £9,250 per term for domestic (UK) students and £9,750 per term for overseas (OS) students. There are three terms per academic year. The calculation of term fees takes into account the full year’s fees and therefore is not a reflection of the number of teaching weeks in that particular term.

Registration fee
The registration fee is payable upon registration and is non-refundable and non-recurring. For the academic year 2020/2021, the registration fee is £300.

Refundable book deposit
The refundable book deposit covers the books given to the students at the beginning of each academic year. As the books do not have to be returned until the student leaves Ashbourne, the book deposit can only be refunded at the end of the student’s programme at Ashbourne.

The deposit will only be refunded once the following requirements have been satisfied:

  • The student has completed their studies at Ashbourne.
  • The balance on the student account has been cleared and no fees are due.
  • All the books borrowed throughout the student’s programme have been returned to Young Street reception.
  • The Book Deposit Refund Form has been completed in full and returned to the Finance Team.

The book deposit fee must be settled before the start of the Autumn Term together with the Autumn Term fee and all the other compulsory fees. For the academic year 2020/2021, the refundable book deposit is £250 per year.

Examinations
Examination fees are charged per subject per academic year and have to be settled before the start of the Autumn Term together with the Autumn Term fee and all the other compulsory fees. For the academic year 2020/21, the cost of an A-level exam fee is £175 and £125 for GCSE.

If the student wishes to take an exam in a particular subject without tuition and this has been agreed with their Personal Tutor and the Director of Studies, they will be charged an additional examination fee.

Late entries made after the entry deadline (as communicated by the Exams Officer) will be charged a late entry fee of £100 per subject in addition to the standard subject entry fee.

Ashbourne accepts external candidates on a discretionary basis. The exam fee for private candidates who make their entry before the official deadline is £150 per exam unit (or paper). After the deadline, private candidates will pay the late exam entry fee of £250 per exam unit. This fee must be settled immediately in order to confirm the entry.

Non-compulsory fees

Practical fees
This fee covers the usage of subject-specific materials, science lab, theatre renting and educational trips (excluding residential trips) and applies to A-level students of Art-based subjects (Arts, Graphics, Textiles, ACD), Science-based subjects (Biology, Chemistry, Physics) as well as Drama and Music.

GCSE students are not charged practical fees.

Practical fees have to be settled before the start of the Autumn Term together with the Autumn Term fee and all the other compulsory fees. For the academic year 2020/2021, Practical Fees are £250 per term per subject.

Easter Revision
Ashbourne offers Easter Revision courses, which consist of 15 hours tuition over the course of a morning or afternoon respectively, Monday to Friday. The fixed price for 15 hours of group tuition is £450 for current Ashbourne students and £575 for external students. This price is applicable to both A-Level and GCSE students. The only exception is the full-day GCSE Science Easter Revision course, which costs £900 for Ashbourne GCSE students and £1150 for external GCSE students. Once confirmed, this fee must be settled before the start of the course.

Current Ashbourne students are entitled to attend one Easter Revision course, or half of the GCSE Science course, per year free of charge.

English Summer Course
The College will announce the cost of this course closer to the event date. Once confirmed, this fee must be settled before the start of the course.

Individual tuition
Individual tuition is charged on an hourly basis at a price of £100 per hour. External students are charged the same amount as Ashbourne students. In order to confirm the tuition, individual tuition fees must be paid in full before the start of the first lesson. Individual tuition fees are non-refundable and will only be rescheduled if notice has been given before the start of the lesson.

UCAS
This is chargeable to all students wishing to apply to university through UCAS in their final year of studies. The student will not need to pay for this if they wish to apply privately. UCAS fees have to be settled before the start of the Autumn Term together with the Autumn Term fee and all the other compulsory fees. For the academic year 2020/2021, UCAS fees are £50.00 per year.

Residential trips/overseas trip/student activities
Residential trips including the Art trip, Geography field trip, the annual European trip and other trips are not included in the yearly fees and their price varies depending on several factors including, but not limited to: destination, duration and number of students attending. Once confirmed, this fee must be settled before the deadline communicated by the Activities Coordinator in order to confirm the booking.

Post exam results services
Ashbourne offers post exam results services in line with JCQ regulations. These services are priced in line with JCQ charges to the College. 

Paper remarks: the priority remark service costs £90 per paper, the standard remark service costs £75 per paper. Students can only apply for this service after the results are published.

Scripts: If a student wishes to have one or more scripts returned, the service costs £25 per paper.

Further details and additional information are available from the Exams Officer.

3. Payment timelines for UK and OS, new and returning students

Payment timeline for new UK students:
Autumn Term plus other compulsory fees and non-compulsory fees (if applicable) for the year – 1st of July 2020
Spring Term – 1st of December 2020
Summer Term – 1st of March 2021

Payment timeline for returning UK students:
Autumn Term plus other compulsory fees and non-compulsory fees (if applicable) for the year – 1st of August 2020
Spring Term – 1st of December 2020
Summer Term – 1st of March 2021

Payment timeline for new OS students:
Autumn Term plus Spring Term, other compulsory fees and non-compulsory fees (if applicable) for the year – 1st of July 2020
Summer Term – 1st of December 2020

Payment timeline for returning OS students:
Autumn Term, Spring Term plus other compulsory fees and non-compulsory fees (if applicable) for the year – 1st of August 2020
Summer Term – 1st of December 2020

4. Term fees

A-Level course
Termly fees are fixed for a study of minimum three A-level subjects. Students who study fewer than 3 A levels will be charged pro-rata.

If a student signs up for a full-time A-Level programme for three or more subjects, and subsequently drops one or more subjects, they will still be liable for full fees. Refunds are allowed only at the College’s discretion and provided that proper notice has been given, (see below for notice).

A-level students are allowed to change their subject choices within the first two weeks of the term.

GCSE course
These fees do not depend on the number of subjects studied.

5. Withdrawal and notice

The College requires not less than one complete term’s notice before withdrawing or to discontinue extra tuition. ‘A term’s notice’ means notice given by the parents in writing to the Principal prior to the first day of the term preceding the term in which the student or parent wishes to withdraw. Thus if a student withdraws for any reason in the middle of one term, the following term’s fees are payable. This requirement of notice does apply to the final term of the academic year for any AS (year 12) or GCSE (year 11) student. In the case of such students, if notice is given during the student’s final term, the first term’s fees of the following academic year are payable. Of course no notice need be given by year 13 students who complete their final academic year with us.

If the student is withdrawn on less than a term’s notice or excluded for more than 28 days for non-payment of fees, a term’s fees in lieu of notice will be immediately due and payable as a debt.

The student’s decision to withdraw from the College shall be treated as a withdrawal by the Parents.

The College may terminate this agreement on one term’s written notice sent by ordinary post or on less than one term’s notice in a case involving expulsion or required removal.

If a student has been offered and formally accepted a place at the College and then fails to take up the place without giving a term’s notice, one term’s fees will be payable as a debt.

6. Expulsion, required removal and suspension

The student may be formally expelled from the College if it is proved on the balance of probabilities that the student has committed a very grave breach of College discipline or a serious criminal offence. In such circumstances there will be no charge of fees in lieu of notice. All arrears of fees and other sums will be payable.

The student may be suspended from College for a limited period either as a disciplinary sanction or pending the outcome of an investigation.

Parents may be required to remove the student, temporarily or permanently, if after consultation with the parents, the Principal is of the opinion that by reason of the student’s conduct or progress, the student is unwilling or unable to benefit sufficiently from the educational opportunities and/or the community life offered by the College. This clause will also apply in the case of a parent treating the College or members of its staff unreasonably. In such a case there will be no charge of fees in lieu of notice but all arrears of fees and other sums shall be payable.

If fees are unpaid, the College reserves the right, on three days’ written notice, to exclude the student. Exclusion on these grounds is not a disciplinary matter although the College also reserves the right to withhold references in relation to an application for a place at another college but will not do so in a way that will cause direct and unfair prejudice to the legitimate rights of the student. If fees remain unpaid 28 days after such exclusion, the student will be deemed to have withdrawn without proper notice. In this case, as above, one term’s fees become payable in lieu of notice.

7. Payment and interest

The College reserves the right to allocate payments received from parents towards payment of fees due notwithstanding any other allocation accompanying the payment. 

Any sum overdue for payment to the College shall be subject to interest at the rate of up to 1.5% for each calendar month (or part) during which such sums remain due for payment (after, as well as before, any judgment in a court of law).

8. Fees for 2020/2021

Fees 2020/2021
OS TERMLY FEES £9,750
UK TERMLY FEES £9,250
EXAM A LEVEL (/subject) £175
EXAM GCSE (/subject) £125
REGISTRATION £300
REFUNDABLE BOOK DEPOSIT £250
PRACTICAL FEES (/subject/term) £250
UCAS £50
PRIVATE TUITION (/hour) £100
GROUP EASTER REVISION (/course) INTERNAL £450
GROUP EASTER REVISION (/course) EXTERNAL £575

9. Payment methods

Payment of tuition or other fees can be made:

  1. By Cheque or Bank Draft: payable to ‘Ashbourne College’. Please remember to write the student’s name and student number on the back of your cheque.
  2. Bank Transfer: It should be noted that the student and fee payer are responsible for any incurred bank charges. If you are making payment from overseas, please instruct your bank to cover all potential charges from your end.

Ashbourne bank account details

Authorised by The Principal
Date September 2020
Effective date of the policy September 2020
Circulation Teaching staff / all staff / parents / Students on request
Review date September 2021