Health And Safety Policy

1. Aims and general Statement of Policy
1.1 Ashbourne College is committed to creating a culture in which all members of the Ashbourne community make health and safety a priority and where our students are able to experience a wide range of activities, on and off College premises, safely. The College attaches the uttermost importance to Health and Safety and will comply with all regulations of the Health and Safety at Works Act 1974 (HASAWA) and any subsequent or relevant regulations.

1.2 The College aims to meet all the statutory obligations relating to health and safety and is committed to applying the appropriate standards to ensure the health, safety and welfare of all College community, visitors, contractors and members of the public who are, or may be, affected by its activities are absolutely paramount.

1.3 The Principal of the College bears the ultimate responsibility for all matters of health, safety and welfare within the College and ensures statutory requirements are met and appropriate standards applied through specialist College officers. The Principal accepts the responsibilities of conducting proper risk assessments, identifying risks after evaluating likelihoods and impacts and implementing control measures in line with current legislation. The Principal ensures that proper records are kept of all hazards and steps taken to control the associated risk and reviewing the effectiveness of health and safety processes annually. Special consideration is given to: expectant mothers, children, protective equipment, manual handling, hazardous substances including lead, asbestos and ionising radiation, noise and vibrations, and fire safety.

1.4 The Principal delegates the day-to-day running of Health and Safety to the Health and Safety Officer who is supported by Deputy Health and Safety Officers. The Health and Safety Officers also work closely with the Designated Safeguarding Lead (DSL) and other staff to ensure that the Health and Safety practices of Ashbourne are in line with this policy, legislation and statutory and non-statutory guidance. Deputies are responsible for risk assessments, preparing reports and appropriate records, including all accidents and review aspects of health and safety at regular meetings with the Health and Safety Officer. The delivery of a safe and healthy environment is reviewed annually in a meeting of the Principal, the Health and Safety Officer and all deputies.

The Health and Safety Officer (HSO) has overall charge of the provision, maintenance and improvement of health and safety at the College. The HSO must work to establish a culture of commitment towards health and safety among the Ashbourne community and ensure staff are consulted regularly about their concerns for health and safety. Leading the Health and Safety team the HSO is responsible for monitoring and improving the College’s health and safety performance. The HSO has the following duties:

1. Premises
Security – The HSO must ensure that the premises are secure against intruders via multiple daily inspections and in regard to cybercrime prevention via the IT and Premises Manager.
Premises – The HSO must ensure that premises are kept clean and are provided with proper acoustics, lighting, water, toilet and medical facilities.
Hazardous substances – The HSO must ensure that the College is secure against lead, asbestos, radioactive material, dangerous chemicals and other hazardous substances and, where appropriate, proper storage is in place providing limited access.
Contractors – The HSO will ensure that all contractors are vetted for compliance with accepted construction practice as well as compliant with respect to safeguarding.
General concerns – The HSO should ensure that our premises department is watchful against slips, trips, heavy lifting and working from heights and provided with the proper equipment and support to overcome any of these difficulties.
Inspecting utilities – The HSO will ensure annual inspection of electricity, gas, water and that associated equipment such as electrical appliances, boiler and air conditioning are serviced and inspected annually.
Fire safety – The HSO will ensure safety against fire by commissioning the appropriate inspections of firefighting equipment, an annual risk assessment, regular training and updates and fire drills.
First aid – The HSO is responsible for providing and maintaining first aid equipment and ensuring appropriate training in first aid among all staff.

2. Safeguarding and student welfare
Attendance and absences – The HSO has a general safeguarding duty which begins with monitoring and following up students’ attendances and absences.
Abuse – Working with the Designated Safeguarding Lead (DSL) the HSO is also responsible for broad aspects of safeguarding such as: anti-bullying, cyber security, peer-on-peer abuse, substance abuse and mental health issues.
Safer recruitment – The security of our students is further managed by the HSO through our Safer Recruitment Policy.
Risk assessments – The HSO is responsible for our risk assessment policy and for instituting annual updates to risk assessments for: fire, health, everyday College outings, extended trips such the annual European trip, off-site events such as the annual revue, external examination centres and external staff meetings.
Communication, reporting and recording – The HSO is responsible for communicating, reporting and recording issues surrounding Health and Safety policy to all staff and encouraging and responding to their feedback. This includes: accidents, critical incidents, fire drills, health and safety training and meetings. The HSO must also ensure that proper notices are placed throughout our premises, including: a certificate of employer’s liability insurance, 2009 health and safety law, location of first aid and names of first aiders
Emergencies – The HSO is also responsible for emergency actions, responsibilities and procedures for critical incidents and lockdowns.
Monitoring and review – The HSO is responsible for convening termly meetings to monitor and review H&S policy and performance as well as investigating any accidents and implementing changes in provision accordingly.

1.5 Ashbourne College continuously looks at ways to improve its Health and Safety department and procedures. Although the policy needs re-approval annually by the Principal, the Health and Safety Officer may propose changes to this policy whenever necessary at any time.  We conduct half termly meetings between the Health and Safety Officer and Deputy Health and Safety Officers in order that health and safety is consistently monitored and evaluated.

1.6 The Health and Safety Officer and deputies attend advanced level health and safety courses to support their work, which are renewed every three years. The Health and Safety Officer may designate a deputy who will be responsible for ensuring that all documentation that supports health and safety matters highlighted within this policy are kept in a central location and that a calendar of the year for health and safety matters is maintained and items are followed up appropriately to ensure completion. In addition, the HSO and deputies ensure that there is appropriate training for first aid, fire safety and security, both physical and cyber security for all members of the Ashbourne community.

1.8 Staff must be mindful of their duty in relation to health and safety and are accountable to the Health and Safety Officer for the proper implementation of health and safety policies and procedures in their respective areas and to comply with College and statutory requirements. This involves taking care of themselves, pupils and all other persons who may be affected by their acts and omissions.  Staff must comply with this policy and procedures and with arrangements for safe working and not interfere with, or misuse, anything provided by the College in the interest of health and safety. Those supervising work of any kind are responsible for ensuring that all activities under their direction do not contravene the College’s compliance with the law. They must be aware of the College’s Health and Safety Policy and commit to training or retraining as directed by the Health and Safety officers. They must report hazards, or potential hazards failure to the HSO or deputies.

1.9 It is crucial that the College community and visitors to the College recognise their own individual responsibility to be aware of, and to comply with, all health and safety requirements relevant to their activities.

2. Creating a culture for Health and Safety
We believe that creating a culture where all members of the Ashbourne community think about health and safety issues as a critical part of minimising risk and avoiding serious incidents at the College. To help facilitate this, each member of the College community is required to complete a Health and Safety tour as a part of their induction to the College. We see this exercise as a vital step to raise health and safety issues as well as helping our community gain a better understanding of the layouts of each building. In addition, each formal meeting at the College, regardless of department, has health and safety issues as a constant agenda point. Any issues raised must be fed back to the Health and Safety Officer immediately.

3.  Communication, record keeping and training
Any concerns relating to health and safety are elicited at all staff meetings, faculty meetings, heads of faculty meetings. These meetings are also used to highlight concerns, review health and safety procedures and updating on safeguarding information.  Regular meetings of the Health and Safety team enables proper review of procedures. 

The HSO ensures that all pertinent documentation is compiled and stored properly. This includes: risk assessments, minutes of the Health and Safety committee meetings, accident reports, evacuation (fire) and lockdown drills, critical incidents and training. All documents related to health and safety are stored in a secure location on the Ashbourne File Server only accessible to the Health and Safety Officer and deputies. Accidents are reported under RIDDOR guidance as appropriate. Records in the accident book should contain: full name, address, date, time, location, cause and nature of the accident, the name of person recording and a follow up investigation to decide on discipline, legal action and future prevention.

Reporting and recording accidents
The following must be reported within 10 days:

a) any death because of accident at work

b) specific injuries received at work: fractures, blindness, crushing of head or torso, brain damage, damage to internal organs, burns to more than 10% of body, injuries to eyes, vital organs, respiratory system, scalping requiring hospitalisation, loss of consciousness by head injury or asphyxia, hyper/hypothermia requiring resuscitation and hospitalisation

c) any person taken from the College premises to hospital for treatment

d) a dangerous occurrence according to schedule 2 of RIDDOR

e) Where staff are incapacitated for more than 7 days the College must complete f2508 form within 15 days.

Training is ongoing and encompasses: first aid, fire marshals, Health and Safety Officers, and induction of staff and students. All staff receive basic first aid training upon joining the College and both new staff and newly registered students are given a tour of the premises which highlights aspects of fire safety as well as the location of our first aid equipment. Fire marshals retrain annually and the senior members of the Health and Safety team refresh their knowledge of health and safety on a three year cycle.

4. Risk Assessments

Risk assessments are a continuous and produced on an ongoing basis. Nevertheless, Ashbourne reviews risk assessments at least once per year to ensure that appropriate action has been taken as a result of any suggestions. Ashbourne carries out risk assessments in the following areas:

4.1  All rooms and spaces at Ashbourne’s premises

4.2  Labs and practical work

4.3  Prior to the commencement of building work either organised by Ashbourne or the landlord

4.4  Educational visits (including overseas trips) – including any classes happening off-site (e.g. Middle School PE and PSHEE) and activities, which includes sports

4.5  College events (Revue, Art Exhibition, Open Evening, Parents Evening and external exam sites)

4.6  Students under the age of 16 (CSA) who undertake A level programmes

4.7  Students over the age of 18

4.8  Seating adjustment, Display Screen Equipment and work environment checks.

4.9 Educational visits and minibus safety
When the College arranges transport by minibus we ensure that each bus is correctly taxed, insured and has an MOT certificate which is up to date. All minibuses must have forward and rearward facing seats and three-point seat belts. If transporting a person in a wheelchair, the wheelchair should never be secured sideways and always front facing and strapped in with seatbelts. Luggage should be evenly distributed and not exceed the recommended load. A check list for vehicle compliance includes: levels of coolant, brake fluid, tyre pressure, wipers and dash controls.

We follow the Dfe’s Driving school minibuses: advice for schools and local authorities guidance when a member of staff will be driving a minibus. This explains the criteria for a school employee to drive a minibus, driver assessments requirements, appropriate training, medical fitness, not driving when under the influence, not using mobile phones and taking driving breaks to avoid tiredness.

4.9.1 Parents and key behaviour contacts have to sign a consent form at the start of the year to confirm that they are happy for their child to participate in educational visits but will be consulted separately about more complex trips such as those overseas.

4.9.2 All Educational Visits require approval from the Activities Co-ordinator, which will require a risk assessment for each trip at least two weeks in advance of the trip.

4.9.3 The College ensures that wherever possible sports trips involving male and female students are suitably staffed with male and female member of staff. In scenarios where this is not possible, a risk assessment will be produced to detail how Ashbourne will cope in such a scenario.

4.9.4 At least one member of staff on each trip has to be first aid trained.

4.9.5 A first aid kit must be taken on each educational visit and trip mobile phone.

Please read Ashbourne College’s Educational Visits Policy for more information.

Person(s) responsiblePosition/CompanyContact
Hien NguyenHead of Administrationhien@ashbournecollege.co.uk
Fabio CarpeneFacilities Managerfacilities@ashbournecollege.co.uk
Lee KirbyDirector of Studieslee@ashbournecollege.co.uk

5.  Premises, security and front desk
5.1  Number of premises
Ashbourne has three premises:

  • Old Court Place – 17 Old Court Place, London, W8 4PL
  • Young Street – 59-61 Kensington High Street, London, W8 5ED
  • Kensington Court – 47C Kensington Court, London, W8 5DA

5.1.1 Secure entry
Ashbourne has a keypad entry for each of the three premises and changes the code periodically.

5.2 Security procedures
The reception staff are trained to be able to handle a number of important health and safety procedures including:

5.2.1 Signing visitors, guests and contractors in and out of the building and ensuring that all visitors wear a lanyard (returned at the end of the visit) and are signed in and out of the building via our visitors log.

5.2.2  Checking of IDs and DBS certificates are required for unsupervised visitors and contractors, such as any of the landlord’s agents or tradesmen such as electricians.  If a copy of a DBS is not presented, such persons will be supervised during their entire time on the premises. A copy of unsupervised visitors IDs are kept in each reception.

5.2.3  Reporting all accidents to the Head of Premises.

5.2.4  Opening buildings in the morning and closing in the evening, ensuring all buildings are cleared before locking up.

5.2.5  Registering late students and issuing with a ‘late arrival pass’ which entitles them to enter their classroom.

5.2.6  Lanyards and prevention of tailgating by ensuring that all members of the Ashbourne community are wearing lanyards and insisting that they wear a temporary lanyard if the original is not to hand.

5.2.7  Fire and lockdown procedures – implementing and coordinating evacuation procedures; ensuring that all floors have been checked or cleared as appropriate.

5.2.8 Premises patrol- once every two hours to walk around premises checking for intruders, health and safety concerns such as cleanliness or unobstructed corridors.

5.2.9  Feedback to the Ashbourne community on safety drills guidelines for improvement strategies.

5.2.10 All three buildings have CCTV on each floor, which is monitored by reception staff.

5.3 Front desk is always staffed during College hours. The opening hours are usually as follows:

  • Kensington Court – 8.30am to 6pm, Monday to Friday
  • Young Street – 8am to 8pm, Monday to Friday; 9am to 5pm, Saturday
  • Old Court Place – 8am to 8pm, Monday to Friday
  • Any changes to these hours will be communicated via email with as much notice as possible.
Person(s) responsible  PositionContact
Georgina PritchardDeputy Head of Administrationgeorgina@ashbournecollege.co.uk

5.4 Attendance and supervision of students
5.4.1 The register for each class is completed by the teacher in the first 5 minutes of class.

5.4.2 All students must be accounted for each school day. GCSE students are required to register twice a day (AM and PM).

5.4.3 Each student under the age of 16 must have a guardian or parent in the UK who can be called if we are concerned about the whereabouts of their child.

5.4.4 GCSE and other students under the age of 16 must be supervised at all times whilst on the premises during their school day. These students may leave the premises unsupervised at lunchtime only if their parents have provided us with a signed letter giving their consent. For more information about A level students under the age of 16 please consult our A Level Students Under 16 Policy.

Person(s) responsiblePosition/CompanyContact
Georgina PritchardDeputy Head of Administrationgeorgina@ashbournecollege.co.uk

5.5 Acceptable use and cyber security

The College treats this aspect of safety with great seriousness and educates all in the Ashbourne community to protect against such dangers as malware, phishing emails, grooming and sexting. The College ensures its computer hardware and software are as secure as possible using tools and procedures such as fire walls, privileged access to various sections of our database and records and a system of passwords where staff involved in sensitive email communication use a two stage log-in procedure. Our policies on Acceptable Use of IT and e-Safety provide more detail. 

Person(s) responsiblePosition/CompanyContact
Fabio CarpeneFacilitiesFacilities@ashbournecollege.co.uk

5.6 Hazardous substances, asbestos and cleanliness

5.6.1  Asbestos checks have been completed for all three premises. We take all necessary action as required.

5.6.2 There is no asbestos in either the Young Street or Kensington Court premises.

5.6.3 At the Old Court Place premise there is some asbestos located in the boiler room, which is clearly labelled although not accessible to students.

5.6.4 Before any new work is carried out at Ashbourne, the premises team will check with the Health and Safety documents to ensure that it is safe from an asbestos point of view to work in that area and any contractors are notified.

5.6.5 Ionising radioactive material is stored securely in an approved locked cabinet.

5.6.6 We have tested against the presence of any lead pipes supplying water to our premises.

5.6.7 We ensure that all corrosive liquids are properly labelled as toxic, harmful, irritant or corrosive. 

5.7.8  Our cleaners are provided with secure storage and must ensure that all inflammable material is properly put away. 

5.8.9 There are separate risk assessments for all laboratories and art facilities. 

Person(s) responsiblePosition/CompanyContact
Fabio CarpeneFacilitiesfacilities@ashbournecollege.co.uk

5.9 Lab safety

5.9.1  All labs have keypad locks and codes, which are not available to students.

5.9.2  Dangerous chemicals are locked away and not accessible to students.

5.9.3  Staff never leave students unattended in the labs or the Y3 Lab Prep room.

5.9.4  All labs are inspected on an annual basis by CLEAPPS and follow up points are actioned as a result.

5.9.5  Lab waste is disposed of using a specialised lab waste disposal company; the College receives a certificate for each disposal.

5.9.6  For the most part, only science lessons are allowed in the Science labs (or the Y3Lab Prep room); only the Head of Administration has the authority to allocate non-science lessons in the Labs and ensures that the teacher is familiar with laboratory safety.  If necessary, the Head of Administration will provide non-science teachers with a required Health and Safety for Labs guidance briefing prior to any lesson. This includes: ensuring the lab is locked when not in use, never leaving students unattended in the labs regardless of situation. Access to the Y3 Lab Prep room is restricted to only science teachers. The gas taps in Y1Lab and Y3Lab are also not to be used under any circumstance other than by a Science teacher or under their instructions.

5.9.7 Risk assessments are overseen by the Head of Faculty or a senior teacher and are required for all practical work at the College. 

5.9.8 Radioactivity – at least one teacher is trained on the safe use of radioactive materials and their proper storage. 

5.9.9 All students who use the lab facilities are trained in basic lab safety.

Person(s) responsiblePosition/companyContact
Amy YoungmanDeputy Head of Year 13amy@ashbournecollege.co.uk
UnspecifiedLabwaste ltd01455 616673

6. Contractors and building works 

6.1  The Principal, Director of Studies and Facilities Manager conduct meetings to discuss how Ashbourne can make improvements the College premises whilst ensuring adherence to Health and Safety measures when undertaking this work.

6.2  The Facilities Manager liaises with architects and planning consultants, were necessary, who produce designs for works at the College and acts as an intermediary between Ashbourne and the structural engineer as well as Building Control. When employing any contractor, the Facilities Manager will ensure that the following is in place, where appropriate:

  • Programme of works
  • RAMS (Risk Assessments and Method Statement)
  • Insurance – employers and public liability
  • Insurance of the works – although this may be provided by the building owners’ insurer
  • Gas safe registration, electrical registration, Fgas (air conditioning), plumbing certification for pressure vessel works and L8 compliance (prevention of legionella), (as required)
  • CIS (Construction Industry Scheme) ensures that HMRC requirements are met
  • Hot works permit (as required)
  • Electrical permit to work (as required)

6.3  The College liaises with Building Control, who has the authority to sign-off building work, to ensure that any alteration to the premises complies with relevant legislation and guidance. Where appropriate this includes ensuring that Building Control signs-off any such work.

6.4  Where appropriate Ashbourne will engage a structural engineer to support any application to Building Control. 

6.5  Where appropriate Ashbourne will make planning applications to the Local Authority to ensure that all work complies with local planning regulations. 

6.6  Once Ashbourne has received drawings for proposed works from an architect we liaise with the relevant landlord to seek permission to go ahead with the planned work. This may involve acquiring a licence to alter. The architect will set out a schedule of work and ensure that any contractor has trained their crew for safety procedures and ensures that proper safety procedures are followed during the work.

6.7  Ashbourne may work with other specialists where required including those dealing with fire risk assessment, lockdown and the police.

7. General concerns

7.1 Manual handling – The College provides appropriate trolleys and advises all staff involved with heavy lifting against taking on excessive loads.

7.2 Slips, trips and falls – The College attempts to minimise these risks by carrying out multiple daily tours of the premises and responding immediately to any threat or incidence. 

7.3 Impact Window Protection – All of the external windows have safety film to protect against objects coming through the windows.

7.4 Seating AdjustmentAll members of staff have completed a seating adjustment risk assessment and Ashbourne will take the necessary action as a result of the feedback from these assessments. We review all seating adjustment risk assessments on an annual basis.

7.5 Computer screens are provided upon demand.

Person(s) responsiblePosition/CompanyContact
Fabio CarpeneFacilitiesfacilities@ashbournecollege.co.uk

8. Electrical work and appliances

8.1  All electrical work at Ashbourne is signed off by an approved electrician (NICEIC or ELECSA).

8.2  Ashbourne instructs an external PAT testing company on an annual basis to inspect and test any portable electrical equipment.

8.3  Electrical check log review and electrical testing, where required by an NICEIC or ELECSA qualified electrician, are carried out on a five-yearly basis.

8.4 Electrical safety is an important part of our annual fire risk assessment review.

Person(s) responsibleCompanyContact
Gareth SimisterOffice Test ltdgareth.simister@officetest.co.uk 0800 999 6000
Mariusz Tarnowski Fast Electrical Services Ltd 07927 555 476

9. Emergency lighting

We have emergency lighting certificates for all three premises.

Person(s) responsible PositionContact
Chris McVittyLandlordOld Court Place 020 7647 6930 chris@lawsonanpartners.com
Tony DinerLandlordYoung Street 0207 494 2255 dinermansvcs@aol.com
Mark GudginLandlordKensington Court 0203 206 7940 mark@cote-restaurants

10. Gas and boilers

Ashbourne carries out annual boiler checks at Old Court Place (1 boiler), Kensington Court (1 boiler) and Young Street (3 boilers) by an approved GAS safe engineer.

Person(s) responsiblePosition/companyContact
Jakub RomanowskiN1 Group07746 498 083   info@jakubromanowski.com
Fabio CarpeneFacilitiesfacilities@ashbournecollege.co.uk

11. Air conditioning

Ashbourne carries out quarterly basic air conditioning checks for each of the three buildings’ air conditioning units and annual comprehensive checks of all units, ventilators and condensers. 

Person(s) responsiblePosition/companyContact
Jakub RomanowskiN1 Group07746 498 083 info@jakubromanowski.com
Fabio CarpeneFacilitiesfacilities@ashbournecollege.co.uk
UnspecifiedAspect Maintenance0844 334 8496

12. Water testing

12.1  Ashbourne carries out monthly water tests at each of the three premises, which includes checking to ensure that the water temperature is within regulations.

12.2  Ashbourne instructs an external company to come in once per year to carry out water tests for each of the three premises, which involves taking samples and checking for legionnaire’s disease and other contaminations.

12.3 Ashbourne carries out checks to avoid excessive lead concentrations in all of our water supplies. 

Person(s) responsiblePosition/CompanyContact
David BayntonWaterwidedavid.baynton@waterwide.com
Fabio CarpeneFacilitiesfacilities@ashbournecollege.co.uk

13. Planning and environmental concerns

13.1 Ashbourne schedules half termly Health and Safety meetings, with a core fixed agenda as well as any additional elements that require consideration. Progress on action points from these meetings will be reviewed at subsequent meetings. 

13.2  Ashbourne sets a calendar for the year for Health and Safety checks such as fire drills, utilities checks and training. 

13.3 Ashbourne is committed to reducing its carbon footprint by having recycling bins throughout the College. We work with the cleaners to ensure that these bins are transferred to a larger recycling facility at the end of each day.

Person(s) responsiblePositionContact
Fabio CarpeneFacilities Managerfacilities@ashbournecollege.co.uk
Lee KirbyDirector of Studieslee@ashbournecollege.co.uk

14. Lockdown and critical incidents

A lockdown drill takes place in the second half term of each academic year in each of our premises. Please refer to the Lockdown Policy for further information.

Person(s) responsiblePosition Contact
Georgina PritchardDeputy Head of Administrationgeorgina@ashbournecollege.co.uk
Fabio CarpeneFacilities Managerfacilities@ashbournecollege.co.uk

15. Fire

Ashbourne’s Fire Safety Officer and deputies and the Premises and Administration teams carry out regular inspections, risk assessments and two-way communication with staff and students in order to prevent fire and to ensure best procedure in the event of fire, complying with all legislation and guidance. For more detail please refer to the Fire Policy. 

Person(s) responsible Position/companyContact
Brian MillsThameside Fire01255 221 515
Fabio CarpeneFacilitiesfacilities@ashbournecollege.co.uk
Hien NguyenHead of Administrationhien@ashbournecollege.co.uk

16. First Aid and Medical

The College provides training in basic first aid for all staff and advance training for designated staff, as well as ensuring all first aid and medical requirements are met and procedures are carried out in compliance with legislation and guidance. This includes the provision and maintenance of first aid equipment, cleanliness of the premises, security against poisons and disease and initiating communication with, and encouraging feedback from, all members of the Ashbourne community to ensure the best possible delivery of this policy. 

The College also requires that each student is registered with a GP and that each student discloses any pre-existing medical issues which may require the College to make ‘reasonable adjustments’ to its provision of education and support. For further information please refer to our First Aid policy. 

Person(s) responsiblePositionContact
Fabio CarpeneFacilities Managerfacilities@ashbournecollege.co.uk
Lee KirbyDirector of Studieslee@ashbournecollege.co.uk
Georgina PritchardDeputy Head of Administrationgeorgina@ashbournecollege.co.uk

17. Ashbourne community welfare

We believe that the welfare of the Ashbourne Community is critical to support all aspects of Health and Safety at the College. Key areas that the College looks to support the welfare of students and staff include:

17.1 Safeguarding

Student safeguarding is a priority at Ashbourne. Our Designated Safeguarding Lead (DSL) assesses the needs and concerns of students and determines the level of concern and appropriate actions required. The DSL and deputies meet regularly with student affected by safeguarding issues and liaise with parents, professionals, the local authority and police, where necessary, to ensure each student receives the correct care and support. Ashbourne addresses safeguarding concerns from a contextual perspective, taking into consideration a wide range of situations and environments that may affect a students’ wellbeing and safety. Mental health concerns and providing accessibility for vulnerable groups are key issues. Ashbourne actively promotes accessibility as part of its commitment to British values.  For further information please read our Child Protection and Safeguarding Policy and Procedures.

Ashbourne is also committed to providing and promoting a supportive working environment for its staff to help reduce stress, encourage positive social relations within the Ashbourne community, benefit physical wellbeing and keep up morale.

Person(s) responsiblePosition/CompanyContact
Fabio CarpeneFacilitiesfacilities@ashbournecollege.co.uk
Fran BurnsDSLfrances.burns@ashbournecollege.co.uk

18. Educational trips and visits 

The College has a comprehensive policy for day trips as well as more complex trips and educational visits. This is overseen by the Director of Studies and is delegated to the Activities and Events Officer.

Person(s) responsiblePosition/CompanyContact
Lee KirbyDirector of Studieslee@ashbournecollege.co.uk
Ashraf HussainActivities and Events Officerashraf.hussain@ashbournecollege.co.uk
Authorised by:The Principal
Date:November 2019
Effective date of the policy:November 2019
Review date:September 2020
CirculationTeaching staff / all staff / parents / Students on request

Appendix

PrincipalMike Kirby
Health and Safety Officer, Director of Studies, Deputy Safeguarding LeadLee Kirby
Deputy Health and Safety Officer, Premises and IT ManagerFabio Carpene
Deputy Health and Safety Officer, Premises and IT OfficerJerome Carasco
Deputy Health and Safety Officer, Designated Safeguarding LeadFrances Burns
Deputy Health and Safety Officer, Head of AdministrationHien Nguyen
Deputy Safeguarding LeadRuchi Agarwal

Responsibilities

Overall The Principal
Training – first aid, fire safety, security, hazardous substancesDeputy Health and Safety Officer, Premises Manager
Risk assessments – premises and security, fire, first aid, hazardous substances, utilitiesDeputy Health and Safety Officer, Premises Manager
Risk assessment – off site visitsDeputy Health and Safety Officer, Head of Administration
Accessibility, SEND, Safeguarding and welfare of staff and studentsDeputy Health and Safety Officer, Designated Safeguarding Lead
Recording, reporting, communicating, information and noticesDeputy Health and Safety Officer, Premises Manager