Appendix A: Fire safety key staff
Ashbourne attaches the utmost importance to health and safety matters at the College and has formulated this Fire Safety Policy to be compliant with its commitment and legal obligations. The policy and procedures are designed to safeguard the Ashbourne community, including visitors, and any other persons who may be affected by the conduct of the College’s business, from death or injury, in the event of a fire or associated explosion, under the Regulatory Reform (Fire Safety) Order 2005 and other relevant regulations.This includes the provision of a safe workplace, where fire safety risks are minimised, and are subject to annual and independent verification.
This policy applies throughout all of the College’s premises.
3. Related policies, legislation and guidance
3.1. Related policies
4. Roles and responsibilities
4.1 The Principal
The Principal ensures that appropriate procedures and audit protocols are in place and reviewed. These responsibilities are managed by the Facilities Manager. The Facilities Manager and Deputy Facilities Manager ensure that all procedures are implemented and adhered to on a sustainable basis in their areas of strategic responsibility. This delegation would generally include both premises and administration managers.
4.2 The Facilities Manager responsibilities
4.2.1 The Facilities Manager is responsible for ensuring that the College complies with all relevant legislation and guidance.
4.2.2 Preparing and renewing fire risk assessments for all premises each year and ensuring that action plans resulting from these risk assessments are implemented. These risk assessments ensure, for example, that not only is the appropriate firefighting equipment in place but also that fire signage, door closers and emergency lighting are in proper order.
There are special risk assessments for the College labs and art rooms to ensure the proper storage of combustible materials.
4.2.3 Ensuring that all members of the Ashbourne community, employees, visitors, contractors are aware of the fire safety procedures and comply with the arrangements made to control risk from fire hazards.
4.2.4 Ensuring that inspections are carried out on a daily, weekly, termly and yearly basis and that various control measures are in place to ensure their continued effectiveness. These inspections include:
4.2.5 Ensuring that termly fire evacuation drills are arranged for all of the College premises. These are implemented by the Head of Facilities and operations staff who are trained fire marshals.
4.2.6 Ensuring that the Facilities Manager and deputies have advanced training updated annually and that fire marshals have training which is updated at least every three years. All new staff and students must be inducted with basic training for fire safety to include: the location of the fire points, the fire exits and basic procedure in the event of a fire.
4.2.7 It is the Facilities Manager’s responsibility to ensure that all members of the Ashbourne community understand that they are expected to take care with all health and safety issues, including fire safety, and report any concerns they might have to the Head of Facilities or one of the Senior Leadership Team. Any employees or students who undermine, or who are careless with, the proper provision of fire safety may expect to face disciplinary proceedings.
4.2.8 Ensure premises are properly assessed for fire safety where events take place out of hours or at external venues, for example during parents’ evening, at external exams or the College Revue.
4.3 The College Administrators are responsible for the following:
4.3.1 Ensure that the fire marshal certificates have not expired and the certificates are kept up to date.
4.3.2 Implementing a fire marshal system is in place at the reception of all premises.
4.3.3 Ensure the fire alarm system is tested weekly at set times to verify the system is properly operational and clearly audible. This is recorded in fire log books which are stored by the Facilities Team.
5. Procedure in the event of a fire
Members of the Ashbourne community are not expected to fight fires. They must act in accordance with the posted fire safety procedures and evacuate the premises immediately.
5.1 Procedure following a fire
The Facilities Manager will keep a record of any accidents that result in a reportable injury or dangerous occurrence as defined in the RIDDOR 2013 legislation. They will report these to the Health and Safety Executive as soon as is reasonably practicable and in any event within 10 days of the incident.
This policy, and any fire safety concerns or instances that occur, will be reviewed during the annual health and safety meeting, alongside risk assessments and procedures for evacuation, lockdown or intruders, and relevant updates and measures implemented.
|Authorised by||The Principal|
|Effective date of the policy||September 2023|
|Circulation||Teaching staff / all staff / parents / students on request|
|Review date||September 2024|
Appendix A: Fire safety key staff
Old Court Place